Resources/Tools
We Help Create and Run Successful Communities
The key to creating and running a successful community is communication. It’s important for homeowners to be able to connect with community managers quickly.
Maxfield’s built in messaging and emailing tools make collaboration and staying informed more efficient and convenient.
Key Features of our MAX Communication inlcude:
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Unlimited text messaging for maintenance, emergencies and general communication at no additional cost
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Maintenance and service tickets may be submitted from any device
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Electronic approvals by board of directors
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Work order status updates
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Violation tracking
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Access association documents online
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24/7 online home owner access
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48 hour response guarantee
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Free online e-check payments
Document Retention:
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We keep the records in one easy to find place for everyone
Maintenance:
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We manage vendors and routine maintenance items
General Management:
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Document Custodian & Maintenance Coordination - Items break down, facilities age, and weeds keep growing. Our job is to coordinate these services to keep the community looking its best, preserving property values.
Accounting Services:
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Bookkeeping & Collections - We believe that the hardest job of any association is treasurer. We provide a flawless system that allows us to do all the work of the accounting while your treasurer can act as a CFO overseeing the accounting but without having to do the actual work.
Bookkeeping:
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We account for all the money of the association
Collections:
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We collect regular dues and collect on past due accounts
Violation Tracking:
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We track & report compliance with community rules
Legal Compliance:
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We send violation letters and work with legal counsel
Rule Enforcement:
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Violation Tracking & Legal Coordination - The CC&R’s and Rules represent a contract between homeowners and the HOA. HOAs are created to manage issues affecting the entire community. We provide equal enforcement, minimizing unfair or discrimination claims.
Our system is designed to build trust and transparency and increase involvement
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Convenient Online Invoice Approval: E-Approve Ivoices - Board members can review and approve invoices from any device 24/7.
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Trust Accounting Standards: Triple Tied Out Reconciliation - A three-way reconciliation is the comparison of the ending balance of your bank account, the cleared items within the current month, and the cumulative running “adjusted” balance for all of your ledgers to date.
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Consistent Monthly Reporting: On time Monthly Reporting - Association reports are generated monthly and as needed when requested by the board of directors.
